Privacy Policy

Handling of Personal Information

I. Person in Charge of Personal Information

Personal Information Management Officer: Kazutaka Umezawa

II. Purpose of Collecting Personal Information

The personal information we collect and its purposes are as follows:

Information provided during inquiries

(1) To contact customers
(2) To accurately respond to customer inquiries

Information provided by business partners' representatives

(1) For business-related communications, responses, and management with business partners

Information provided in job applications

(1) For recruitment-related communications
(2) For conducting the recruitment process

Other personal information obtained from employees

(1) For employee-related procedures and management

Additionally, certain personal information may be used for creating statistical data after removing identifiable personal data elements.

III. Entrusted Personal Information

As part of our sales promotion support services, we may be entrusted with the operation of campaign offices by campaign-hosting companies, handling personal information such as applicant data. In such cases, the information will be processed within the scope of consent obtained by the campaign-hosting company from the applicants.

IV. Third-Party Provision or Use Beyond the Intended Purpose

We do not use or provide personal information beyond the necessary scope of its original purpose without prior consent from the individual. However, exceptions apply in the following cases:
(A) When required by law
(B) When necessary to protect a person's (including corporations) life, body, or property, and obtaining consent is difficult
(C) When necessary for improving public health or promoting the sound growth of children, and obtaining consent is difficult
(D) When necessary to cooperate with national or local government agencies in executing legally prescribed duties, and obtaining consent may interfere with the execution of those duties.

V. Entrustment of Personal Information Processing

For business operations, we may outsource all or part of our work, entrusting personal information to external contractors. In such cases, we will select contractors recognized for appropriately handling personal information and enter into agreements to ensure proper management and confidentiality, preventing any leakage of personal information.

VI. Voluntary Nature of Providing Personal Information and Consequences of Non-Provision

Providing personal information is entirely voluntary. However, failure to provide the necessary information may hinder internal procedures or processes outlined in the collection purposes.

VII. Disclosure, Correction, and Deletion of Personal Information

Individuals or their authorized representatives may request disclosure, correction, or deletion of their personal information. To do so, please contact us using the details below. We will verify identity documents to prevent information leaks or alterations and follow our established procedures.

VIII. Security Measures for Personal Information

We implement the following measures to securely manage personal information:

・Formulation of Basic Policies:

Establish and publicly disclose our personal information protection policy to ensure proper handling.

・Development of Rules for Handling Personal Information:

Define procedures, responsibilities, and roles regarding personal information management within internal regulations, subject to periodic review.

・Organizational Security Measures:

Assign personal information managers in departments handling personal data and clarify their responsibilities.
Establish internal regulations and handling manuals, ensuring employees comply and conducting periodic audits.
When outsourcing personal information processing, oversee contractors through contractual obligations to ensure appropriate handling.

・Personnel Security Measures:

Provide education and training based on business risks and external threats regarding the proper use of personal information.
Require employees to sign confidentiality agreements regarding the handling of personal information.

・Physical Security Measures:

Implement access control measures to offices and facilities handling personal information to prevent theft or unauthorized access.

・Technical Security Measures:

Restrict external access through firewalls and monitor for unauthorized access.
Use antivirus software and store personal information on servers accessible only by authorized administrators.

・Understanding External Environments:

We do not handle personal data in foreign countries, but if outsourcing data storage or processing overseas, we will verify local data protection regulations and establish necessary internal frameworks and agreements.

Contact Information
Personal Information Management Officer: Kazutaka Umezawa
E-Mail: info@dna-ex.co.jp
Phone Number: 03-5740-8085